According to the IRS, specifically Internal Revenue Code (IRC) Section 7216, tax return preparers must maintain the confidentiality of tax return information and are prohibited from disclosing it or using it for unauthorized purposes. We also adhere to the privacy requirements outlined in the Gramm-Leach-Bliley Act (GLBA) (16 CFR Part 313), which requires financial institutions, including CPA firms, to protect the confidentiality and security of customer data.

Below is our updated Privacy Policy, which consolidates our existing terms with relevant enhancements for broader data protection and transparency.

1. Introduction

TD Consulting Group, PC (“we,” “us,” or “our”) is committed to safeguarding your personal information. This Privacy Policy explains what information we collect, how we collect it, and how we use, store, and share that information in connection with our professional accounting, tax preparation, and advisory services.

2. Scope and Acceptance

By using our website and associated online products or services, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.

3. Definitions and Types of Personal Information

1. Personal Information: Any information that directly or indirectly identifies, relates to, describes, or can be reasonably linked to a specific individual or household. This may include:

   • Identifiers (e.g., name, physical or mailing address, Social Security number, driver’s license number, IP address).

   • Contact Details (e.g., email address, telephone number, mobile phone number).

   • Financial Information (e.g., bank account details, credit/debit card information, billing history, income, investment data).

   • Dependent Information (e.g., children’s names, birthdates, Social Security numbers for tax preparation).

   • Device/Online Information (e.g., IP addresses, browser type, device identifiers, usage logs).

2. Non-Personal or Aggregated Data: Information that does not and cannot reasonably be used to identify you personally (e.g., aggregated statistical data, anonymized analytics). This policy does not restrict our collection and use of such de-identified or aggregated information.

4. How We Collect Personal Information

1. Directly From You:

   • When you provide information to us for tax return preparation, accounting services, consulting, or other professional engagements.

   • When you fill out forms or enter data into fields in our document management software (e.g., registration for accounts, uploading documents).

   • When you communicate with us (e.g., email, phone, online chat, or text message).

2. Automatically/Online Activity:

   • Cookies & Other Tracking: We use cookies, web beacons, and similar technologies to collect information about how you interact with our website (e.g., pages visited, features used, time spent).

3. Third Parties:

   • From your employer, financial institutions, or other professional advisors when they provide details needed for engagements.

   • From publicly available sources (e.g., government databases) as permitted by law.

5. Document Management System Usage

Our document management system is designed for clients and their authorized personnel to exchange documents and communicate with our team. By using this system, you agree to this privacy policy.

6. How We Use Your Personal Information

We may process your Personal Information to:

1. Provide Professional Services: Tax return preparation, accounting, advisory, and other engagements as requested.

2. Manage Client Accounts: Communicate regarding your account, schedule appointments, respond to questions, and send updates.

   • Text Message Communications: If you provide a mobile phone number and consent to receive text messages, we may communicate with you via text for account-related matters, appointment reminders, or other relevant service updates. Standard messaging and data rates may apply, and you may opt out at any time by replying “STOP” or contacting us directly.

3. Operational Efficiency: Evaluate, develop, and improve the Site, systems, and overall client experience.

4. Legal and Regulatory Compliance: Comply with all relevant laws, regulations, and professional standards, including IRC Section 7216 and the GLBA.

5. Business Purposes: Carry out internal administrative functions, billing, audits, data analysis, troubleshooting, and other legitimate interests.

6. Consent-Based Purposes: Any purpose for which you have explicitly granted consent.

7. Data Sharing and Disclosure

1. Service Providers: We may share your Personal Information with trusted third-party vendors (e.g., IT hosting, secure data storage, electronic filing, tax/accounting software) to the extent necessary to fulfill our professional Services. These providers are contractually obligated to protect and securely handle your data.

2. No Sale or Marketing Use: We do not sell or share your Personal Information with third parties or affiliates for marketing or promotional purposes.

3. Affiliates/Authorized Parties: We may share data with affiliates or other parties you have explicitly authorized, such as your financial advisor, legal counsel, or family members, if relevant to our Services.

4. Business Transactions: In the event of a merger, acquisition, restructuring, or sale of all or a portion of our assets, your Personal Information may be transferred to the acquiring entity under the condition that they honor this Privacy Policy.

5. Legal and Regulatory Requirements: We may disclose Personal Information if required by law, in response to lawful requests (e.g., subpoenas, court orders), or to fulfill professional obligations.

6. Non-Personal Information: We reserve the right to use and share non-personal, aggregated, or de-identified data (e.g., analytics, statistical reports) for legitimate business purposes.

8. Cookie Usage and Third-Party Tracking

1. Cookies: Cookies are small data files placed on your computer or device to help our website and other systems function and personalize your experience. We may use both session and persistent cookies. You can block or delete cookies in your browser settings, but some features may be limited if you do so.

2. Third-Party Services/Embedded Content: Our website may include links or embedded content from third parties (e.g., maps, social media, scheduling tools). These third parties may collect data about you under their own privacy policies and practices, which we do not control.

9. Children’s Privacy

Our Services are not marketed to children. However, we may collect information about minor dependents strictly for legitimate tax or accounting purposes (e.g., preparing accurate tax returns). If we discover we have inadvertently collected personal data from a child without parental consent, we will promptly delete such information.

10. Data Security

We maintain physical, electronic, and procedural safeguards to protect against unauthorized access to or misuse of your data. However, no method of transmission or electronic storage is completely secure, and we cannot guarantee the absolute security of your information. Any transmission of data is at your own risk.

11. Data Retention

We retain Personal Information only for as long as necessary to:

• Fulfill our contractual or service obligations.

• Comply with legal, regulatory, or professional standards.

• Satisfy the period during which litigation or investigations may arise related to our Services.

12. Your Rights and Choices

1. Access and Correction: You may request a copy of your Personal Information or ask us to correct any inaccuracies.

2. Deletion/Restriction: Where permitted by law, you may request deletion of your Personal Information or restrict how we use it.

3. Opt-Out/Objection: You may object to certain processing of your Personal Information, such as direct marketing from our firm.

   • Text Messaging Opt-Out: You may opt out of text messages at any time by replying “STOP” to any text you receive from us or by contacting us directly.

4. California Residents: If you reside in California, you may have additional rights under the California Consumer Privacy Act (CCPA) or other state privacy laws, including the right to request information regarding our data collection and sharing practices, and the right to request the deletion of your Personal Information.

To exercise any of these rights, contact us at:
Email: processing@td.cpa
Phone: 503-786-7320

13. Changes to This Privacy Policy

We may update or modify this Privacy Policy from time to time to reflect changes in our practices or to comply with legal requirements. If material changes occur, we will notify you by posting the updated version on our Site or Portal with a revised “Effective Date,” and, where appropriate, by other means.

14. Contact Us

If you have any questions, concerns, or comments about this Privacy Policy, or if you need to submit a privacy-related request or complaint, please contact us at:

TD Consulting Group, PC
6400 SE Lake RD, STE 400
Milwaukie, OR 97222
(503) 786-7320
processing@td.cpa

Effective Date: 1/1/2025